SLAC Access Requirements for Users

SLAC Access for LCLS Scientific Users

SLAC Access Overview

NEW requirements for onsite access to SLAC

Updated Covid-19 testing requirements are in effect starting September 20, 2021. Requirements for fully-vaccinated individuals vary from those who are not fully vaccinated or decline to verify their vaccination status.

  • All fully vaccinated people on-site at SLAC will be required to test weekly.  This can be done any day you are on site.
  • All unvaccinated people, including those who have declined to state their vaccination status on Health Check or who cannot get vaccinated, will be required to test twice weekly. The two tests can be done however fits best into your on-site scheduling, but where possible, it is recommended to do test #1 on Sun/Mon/Tue and test #2 on Wed/Thu/Fri/Sat.

All onsite personnel at SLAC must also comply with the COVID safety protocol requiring face coverings in all indoor areas (including vehicles), regardless of vaccination status. COVID-19 safety protocols will continue to adjust to align with the latest Cal/OSHA, CDC, and DOE guidance. All users must complete mandatory training prior to access to SLAC, including updated COVID-19 safety protocol training. Use the links below to access detailed information and checklists to assist you with your preparations:

Onsite User Access » Remote User Access »

Please be aware that there may be modifications as conditions and circumstances change, so always consult with your experiment Point of Contact and the LCLS User Office prior to arranging any travel.

SLAC VUE Center

Photo: The SLAC VUE (Visitors, Users, Employees) Center is located on the 1st floor of Building 53.

Onsite User Access

To participate in an experiment onsite at SLAC

An Onsite User must be identified as an onsite participant for an approved experiment, be authorized to participate by the experiment spokesperson, and complete all necessary screening for site access.

*Tasks related to the COVID-19 Pandemic

COVID-19 Training* Complete ES&H Course 100R: COVID-19 Training for SLAC Employees, Users and Affiliates (more info on Online Training)

Stanford Health Check*

Vaccinated Users must show proof of vaccination upon arrival at SLAC when obtaining their SLAC ID Badge. If your badge was issued before vaccination, return to the badging office to have your badge updated. Unvaccinated Users must complete Stanford Health Check daily at least one hour prior to arriving on site, and be cleared for onsite access in Health Check for each day they are on site.

This requires a SLAC Windows Account and DUO Two-Step Authentication. Contact the User Office if you need to request a SLAC Windows account.

Review COVID-19 Related Safety Documentation* - Working on site during COVID-19 Pandemic
- Clean-As-You-Go Recommendations
- Face Covering Guidelines / Requirements
- COVID-19 Protocol Matrix for Non-vaccinated personnel
COVID-19 surveillance testing* All onsite personnel are required to complete regardless of vaccination status.
  • All fully vaccinated people on-site at SLAC will be required to test weekly.  This can be done any day you are on site.
  • All unvaccinated people, including those who have declined to state their vaccination status on Health Check or who cannot get vaccinated, will be required to test twice weekly. The two tests can be done however fits best into your on-site scheduling, but where possible, it is recommended to do test #1 on Sun/Mon/Tue and test #2 on Wed/Thu/Fri/Sat.
Arrange Lodging - Stanford Guest House: Rooms are available only for Users with approval for SLAC onsite access
- Other Nearby Accommodations
User Agreements Confirm there is a current and valid User Agreement between your institution and SLAC
Online Training Complete Online Training courses before arriving at SLAC to either receive a new badge or renew proximity access on current badge
Unix Computer Accounts Establish or confirm Computer Accounts, set up & access Electronic Logbook (eLog)
Shipping & Exporting Arrange Shipping and Exporting Equipment and Materials
Financial Accounts Establish a user Financial Account to send samples, dewars, or other equipment between SLAC and your institution if the group will be using SLAC for shipping

SLAC Site Access for Users - COVID-19 Protocols

Vaccinated User » Non-Vaccinated User »

Please liaise with your SLAC Point of Contact for further information on the Health & Safety Protocols specific to your experiment.

Remote User Access

To participate in an experiment via Remote collaboration tools (Data Systems/eLog, Zoom, etc.)

A Remote User must be identified as a remote participant for an approved experiment, and be authorized to access experimental data and data systems by the experiment spokesperson and SLAC/LCLS management.

User Agreements Confirm there is a current and valid User Agreement between your institution and SLAC
Online Training For users needing Unix computer account to access eLog, complete Online Training only for Course CS100 'Cyber Security for Laboratory Users'
Unix Computer Accounts Establish or confirm Computer Accounts, set up & access Electronic Logbook (eLog)
Remote Experiment Participation Ensure that you are able to effectively use the Tools for Remote Participation in Experiments provided by LCLS.  Work with your POC to test the tools ahead of your experiment.
LCLS Data Analysis Get ready to perform LCLS Data Analysis tasks remotely during your experiment.
Shipping & Exporting Arrange Shipping and Exporting Equipment and Materials
Financial Accounts Establish a user Financial Account to send samples, dewars, or other equipment between SLAC and your institution if the group will be using SLAC for shipping