SLAC Access Requirements for Users

SLAC Access for LCLS Scientific Users

SLAC Access Overview

NEW requirements for onsite access to SLAC

Updated Covid-19 testing requirements are in effect starting March 8th, 2022. Requirements for fully-vaccinated individuals vary from those who are not fully vaccinated or decline to verify their vaccination status.

  • Vaccinated (Domestic): Follow normal requirements for visitors – no special requirements or restrictions.
  • Vaccinated (International): Follow normal requirements for visitors but must socially distance (>6ft) for 5 days on-site.
  • Non-Vaccinated (Domestic): Follow normal requirements for visitors (i.e., provide proof of negative molecular Covid test from past 72 hours), but additional covid test must be taken first day on site at SLAC. Also, no dining inside SLAC Café.
  • Non-Vaccinated (International): Would need to arrive in California at least 5 days before and then take a molecular Covid test with negative results before being allowed on site. Could possibly be granted an exclusion by OHC based on specific international country risk level.
  Domestic (USA, Outside CA) Users Foreign (International) Users
Vaccinated

Fully vaccinated are people who are at least two weeks past the full vaccination dosage for the specific brand.

Isolate: No, as long as you are not experiencing COVID-19 symptoms.
Test: Not required for entry to SLAC. COVID-19 testing is recommended three to five days after return from travel. Tests must be of the molecular type (rapid antigen tests are not accepted).
Masking: No
Social Distancing: No
Additional Restrictions: No

Fully vaccinated are people who are at least two weeks past the full vaccination dosage for the specific brand.

Isolate: No, as long as you are not experiencing COVID-19 symptoms.
Test: Not required for entry to SLAC, but must test 5 days after arriving in California. Tests must be of the molecular type (rapid antigen tests are not accepted).
Masking: Yes, until negative test result 5 days after arriving in California
Social Distancing: Yes (>6ft) until negative test result 5 days after arriving in California
Additional Restrictions: No

Not Vaccinated -
Decline Status

If non-vaccinated (or decline to state), you do not need to self-isolate prior to coming on site at SLAC, as long as you are not experiencing COVID-19 symptoms.

Isolate: No.
Test: Required within the 72 hours prior to entering SLAC, plus additional tests the first day on site and 5 days after arriving in California. Tests must be of the molecular type (rapid antigen tests are not accepted).
Masking: No.
Social Distancing: Yes (>6ft) until negative test result 5 days after arriving in California.
Additional Restrictions: May not eat indoors at the SLAC Café or use the SLAC gym until 5-day post-travel test result submitted.

Non-vaccinated (or declined to state) personnel are restricted from being on-site at SLAC until cleared by a negative COVID-19 test taken no earlier than five days post-travel (or cannot be on-site at least 10 days post-travel if choosing not to test), as long as you are not experiencing COVID-19 symptoms.

Isolate: Yes. May not enter SLAC until submitting a negative result from a test administered 5 days after arriving in California.
Test: 5 days after arriving in California. Tests must be of the molecular type (rapid antigen tests are not accepted).
Masking: N/A*
Social Distancing: N/A*
Additional Restrictions: N/A*

* after isolation & proof of negative test

Tests, if required, must be of the molecular type (rapid antigen tests not accepted)

  • Do not come on site if you are experiencing symptoms of COVID 19, or have received a positive test result.
  • Have test result(s), if required, and/or vaccination record available to present to the security office upon arrival.
  • Masks, when required (see below), must be of the surgical or N95+ type (cloth not acceptable.
    • Masks are recommended even when not required by this protocol.
    • Exception: Masks are required in confined spaces, such as elevators and on the Marguerite shuttle

All onsite personnel at SLAC must also comply with the COVID safety protocols. Face coverings are strongly recommended but are no longer required. COVID-19 safety protocols will continue to adjust to align with the latest Cal/OSHA, CDC, and DOE guidance. All users must complete mandatory training prior to access to SLAC, including updated COVID-19 safety protocol training.

Please be aware that there may be modifications as conditions and circumstances change, so always consult with your experiment Point of Contact and the LCLS User Office prior to arranging any travel.

SLAC VUE Center

Photo: The SLAC VUE (Visitors, Users, Employees) Center is located on the 1st floor of Building 53.

Onsite User Access

To participate in an experiment onsite at SLAC

An Onsite User must be identified as an onsite participant for an approved experiment, be authorized to participate by the experiment spokesperson, and complete all necessary screening for site access.

COVID-19 Training Complete ES&H Course 100R: COVID-19 Training for SLAC Employees, Users and Affiliates (more info on Online Training)
Arrange Lodging - Stanford Guest House: Rooms are available only for Users with approval for SLAC onsite access
- Other Nearby Accommodations
User Agreements Confirm there is a current and valid User Agreement between your institution and SLAC
Online Training Complete Online Training courses before arriving at SLAC to either receive a new badge or renew proximity access on current badge
Unix Computer Accounts Establish or confirm Computer Accounts, set up & access Electronic Logbook (eLog)
Shipping & Exporting Arrange Shipping and Exporting Equipment and Materials
Financial Accounts Establish a user Financial Account to send samples, dewars, or other equipment between SLAC and your institution if the group will be using SLAC for shipping

Please liaise with your SLAC Point of Contact for further information on the Health & Safety Protocols specific to your experiment.

Remote User Access

To participate in an experiment via Remote collaboration tools (Data Systems/eLog, Zoom, etc.)

A Remote User must be identified as a remote participant for an approved experiment, and be authorized to access experimental data and data systems by the experiment spokesperson and SLAC/LCLS management.

User Agreements Confirm there is a current and valid User Agreement between your institution and SLAC
Online Training For users needing Unix computer account to access eLog, complete Online Training only for Course CS100 'Cyber Security for Laboratory Users'
Unix Computer Accounts Establish or confirm Computer Accounts, set up & access Electronic Logbook (eLog)
Remote Experiment Participation Ensure that you are able to effectively use the Tools for Remote Participation in Experiments provided by LCLS.  Work with your POC to test the tools ahead of your experiment.
LCLS Data Analysis Get ready to perform LCLS Data Analysis tasks remotely during your experiment.
Shipping & Exporting Arrange Shipping and Exporting Equipment and Materials
Financial Accounts Establish a user Financial Account to send samples, dewars, or other equipment between SLAC and your institution if the group will be using SLAC for shipping